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Zotero

Zotero is a free, open source citation manager that can help you organize your research sources and properly format your paper.

Use the Zotero connector

There are many ways to add new items to Zotero, but the easiest is to use the Zotero connector. Zotero will recognize information about books, journals, and other items on web pages as you search for sources. It will display icons depending on the kinds of sources it sees, which you can use to add entries to your Zotero library.

Zotero book iconFor example, if you are viewing a page with information about a book, like an entry in a library catalog, Zotero will display a book icon. When you click on the icon, Zotero will take information from the web page and create an entry for that book in your library.

Zotero recognizes many kinds of items, and will change icons accordingly.

journal article

Zotero article icon

multiple items

Zotero multiple items icon

web page

Zotero web page icon

motion picture

Zotero motion picture icon

audio recording

Zotero audio recording icon

artwork

Zotero artwork icon

In each case, Zotero will create an item in your library with the information you will need to cite it later. In some cases, Zotero will do a little more:

Journal articles

If you save to Zotero from a page about a journal article, whether in a database or on a publisher's web site, Zotero will try to retrieve the PDF full text and store it with the item. (If it doesn't find the PDF, you can add it to your library manually by downloading the PDF yourself and dragging it over the item in your library.)

Multiple items

Zotero multiple item selection screenIf you are viewing a page of search results in a database or on Google Scholar, Zotero will show a folder icon, which will open a window with a list of the results. You can add several items at once by selecting the titles you want and then choosing "OK."

Web pages

If Zotero doesn't see information about a source on the page you are viewing, it will offer to store the information you will need to cite the page itself, including the date retrieved. Zotero also stores a snapshot of the page at the time it was saved, which can be very useful for news sites or others that update frequently.

Add from PDF

If you have a PDF of an article, you can add it to Zotero just by dragging it over an empty spot in the Zotero window. Be sure to check the results, since this method depends on the PDF having properly formatted data. If the information doesn't look right, add the item using some other method. You can then add the PDF to your library by dragging it over the new item.

Add by identifier

Zotero add by identifier exampleYou can add items to Zotero using identifiers such as ISBNs, DOIs, and PubMed IDs. Choose the "Add Item(s) by identifier" button from the Zotero toolbar and enter the identifier. You can paste several identifiers, each on a separate line, to look up several items at once. Zotero looks up the item information and creates a record for each.

Add manually

Zotero new item menuYou can always enter an item manually, of course. Choose "New item" from the Zotero toolbar, and select the item type. (Less common types can be found on the "More" submenu.) Then enter the item information in the appropriate fields.

Import items from EndNote

If you're an EndNote user, you can export items from EndNote and import them into Zotero. The basic process is:

  1. Select the items to export in EndNote, then choose "File -> Export."
  2. Navigate to your EndNote data folder, and save the export file as XML. Using the EndNote data folder is important if you want to transfer stored PDFs as well as item information.
  3. In Zotero, choose "File -> Import" and select the XML file.

For full details, see: https://www.zotero.org/support/kb/endnote_import

Some Fresno State users have reported that their EndNote library imported without attached PDF files. If this happens to you, try this workaround:

  1. Open your library in EndNote, and make a copy by choosing File => Save a Copy...
  2. Follow the steps above again, but export from the new copy of your library, and use the ".Data" folder for the new copy.